Personal Assistant to the Chief Executive Officer

Personal Assistant to the Chief Executive Officer

Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We offer more than just a career, we offer the opportunity to support our global movement in a dynamic and inclusive environment with a real focus on personal development.

We are recruiting for an experienced Personal Assistant to support our Chief Executive Officer (CEO) & Founder. Reporting directly to our Executive Assistant, in this fast paced and varied role you will provide a variety of support including diary management, attending meetings, taking minutes, managing follow up actions, event coordination, maintaining systems and processes and undertaking specific projects.

About you

With fantastic interpersonal skills and robust experience as a Personal Assistant, you will thrive in a varied, fast paced role and will utilise your exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support. With great communication skills, you will work closely with a range of stakeholders across a variety of geographies and cultures. Confident, competent, resilient, with a solution-focussed approach, you will have the ability to take on a variety of projects with a high level of competence and confidentiality.

This is a predominantly remote role however we will require you to attend our Glasgow and/or Dalmally offices as needed, to meet with our CEO.

Principal duties and responsibilities

• Act as the first point of contact for our CEO, assessing priorities, redirecting calls, enquiries and requests.
• Diary management, including preparation of papers and information in advance.
• Creating letters and other correspondence on behalf of the CEO, proof-reading, and writing reports.
• Liaise with employees, affiliates, partners and donors, as required.
• Maintain online and offline filing systems for CEO.
• Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, and forms.
• Carrying out background research and providing reports on various subjects.
• Support with the management of social media platforms.
• Organising internal and external meetings, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members.
• Attend Glasgow office/and or Dalmally office on a regular basis to support with receiving visitors, arranging hospitality, assisting with video recordings and administration of handwritten letters.
• Organising and preparing complex travel itineraries and making all travel and accommodation arrangements necessary.

For more information, please refer to the job description below.

If you would love to use your skills, talents and experience to be part of positive change in the world, we would love to hear from you. Please click Apply to submit your CV and a short covering note, telling us why you want to work with Mary’s Meals, and why this role is a great fit for you.