Personal Assistant 12 month FTC - Remote

Personal Assistant 12 month FTC

Remote - Glasgow, Scotland, United Kingdom

Thank you for your interest, this role has now closed. 

Mary’s Meals International is recruiting for an experienced Personal Assistant to join our Services function. Reporting directly to the Executive Assistant, you will be responsible for providing efficient and effective support to members of the Executive Leadership Team (ELT). In this fast paced and varied role, you will work closely with our Boards, Committees and Leadership teams, providing a variety of support including: diary management, attending meetings, taking minutes, managing follow up actions, event coordination, maintaining systems and processes and undertaking specific projects as required.

Key responsibilities & activities:

• Supporting the EA with assessing ELT priorities and re-directing calls, enquiries and requests as necessary.
• Creating letters and other correspondence, proof-reading, and writing reports.
• Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, forms and compiling address lists.
• Carrying out background research and providing reports on various subjects.
• Attending Board meetings for Programme Affiliates, and MMI Board meetings in the absence of the Executive Assistant, taking minutes at the same and preparing follow-up actions for circulation.
• Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members.
• Organising and preparing complex travel itineraries and making all travel and accommodation arrangements necessary for the ELT and other key personnel as required.
• Undertaking projects from time to time on behalf of the ELT - examples include organisation of events.

With fantastic interpersonal skills and robust experience as a Personal Assistant, you will thrive in a varied, fast paced role and will utilise your exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support.  With great communication skills, you will work closely with a range of stakeholders across a variety of geographies and cultures. Confident, competent, resilient, with a solution-focussed approach, you will have the ability to take on a variety of projects with a high level of competence and confidentiality.

About us:

We have a remote-first approach to work and are happy for you to work remotely and flexibly, in a way that best supports your work-life balance. We also have an office near Glasgow city centre for those who live nearby and would like to work from here occasionally or on a regular basis.

Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive a Mary’s Meals. We are a values driven movement and believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.

Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary's Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.

Benefits:

• 8% non-contributory pension contribution - after 3 months (for international candidates the 8% pension contribution will be paid as a part of salary)
• 34 days annual leave (including bank holidays), increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
• Flexible working
• TELUS Employee Assistance Programme, including perks and cash back opportunities
• Life assurance

How to apply:

If you would love to use your skills, talents and experience to be part of positive change in the world, we would love to hear from you. Please apply and submit your CV and a short covering note, telling us why you want to work with Mary’s Meals, and why this role is a great fit for you.

Thank you for your interest, this role has now closed. 

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.